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Secretary II- Business Banking

Basic Function
Responsible for performing a variety of administrative functions for an executive or group of executives. May handle information of a confidential and time sensitive nature.
Responsibilities
Perform wide range of typing duties including but not limited to correspondence, reports, and data tables.
Compose memos or correspondence of a routine nature for executive. May also take and transcribe notes, shorthand and/or dictation.
Receive and screen visitors and phone calls, relay messages or notify manager.
Handle routine issues / questions.
Research, create, and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner.
Prepare and generate routine standard and ad hoc reports using Excel, Access or other departmental software.
Schedule appointments and maintain calendar for managers.
Coordinate all travel arrangements and prepare business itineraries.
Coordinate the unit / department budget ensuring information is accurate.
Prepare disbursements and billings for approval and payment by General Accounting.
Prepare expense vouchers and maintains financial expense records.
Serve as liaison between managers and Bank personnel, responding to questions and/or issues on organizational and department matters.
Handle routine matters in executive's absence.
Establish and maintain record keeping and filing systems for manager(s).
Performs other duties and projects as requested.
Incumbent works under general supervision.
Contacts may be both internal and external.
Minimum Qualifications Required
High School diploma or GED
A minimum of three (3) years' progressive secretarial experience.
Excellent written and verbal communication skills with the ability to communicate effectively and professionally with all levels of personnel.
Highly skilled with current standard word processing, spreadsheet, presentation, and database software and programs.
Ideal Qualifications Preferred
Strong knowledge of the Bank's organization, policies, and procedures.
Other Job Information
Ability to handle multiple tasks at the same time including answering phones, responding to walk in client traffic and assisting other staff members.
Strong administrative/project ability.
About M&T
At M&T, we strive to be the best place our employees ever work, the best bank our customers ever do business with and the best investment our shareholders ever make. So when looking to advance your career, look to M&T. As a top 20 US bank holding company and one of the best performing regional banks in the country, we offer a wide range of performance based career development opportunities for talented professionals. And through our longstanding tradition of careful, conservative and consistent management and a strong commitment to the communities we serve, we continue to grow with a focus on the future.

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