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Executive Assistant to CEO

Company Name:
Myriddian, LLC
POSITION SUMMARY
Position requires 40 hours per week. Primary responsibilities include handling administrative support for the Chief Executive Officer and Office of the Chairman Team.

POSITION RESPONSIBILITIES
o Support to Office of the Chairman
o Filing and folder creation
o Scanning projects
o Placing and picking up lunch orders for Chairman and his guests
o Travel arrangements
o Setting up trip folders
o Smart Office (Contact Management System) travel entry
o Some travel coordination as directed by The Chairman or EVP of Office of The Chairman
o Chairman's personal support: checking on his homes, mail, ADT calls, meeting repair people
o Setting up new hire meeting with staff
o Schedule, manage and coordinate activities for Chairman
o Answer and screen Lee's Phone. Announce all calls
o Greet clients coming into the office and attend to guest needs
o Preparation of Lee's correspondence as necessary
o Perform daily confirmation of next day's appointments
o Assist with offering new hire orientation tour, office housekeeping
o Oversee administrative support to others close to The Chairman
o Manage Chairman's Calendar
o Focus & Buffer Days
o Joint work
o Client meetings
o Meetings out of town
o Coordinating Outside Committees and Board Memberships; assisting when feasible
o Carson Scholars Fund
o Coordinate Chairman Meetings/Travel
o Prepare files for appropriate meetings.
o Arrange travel requirements:
Airfare/transportation
Room accommodations
o -Ancillary trips

Marketing
o Prospect Management
o Maintain lists of potential prospects
o Coordinate all necessary correspondence and follow up
o Maintain market resource information
o Input & update information on client management system (Smart Office)
o Confirm meetings and prepare files with directions
o Prepare follow up information
o Job Qualifications
o Strong organizational and follow-up skills
o Detail oriented
o Multi task capable
o Ability to learn quickly
o Patient
o Ability to guide and motivate others
o Strong Computer Skills: Word, Excel, and Internet Navigation
o Life & Health Insurance Understanding
o Bachelor's Degree Preferred
o 3-5 years related work experience
o Physical Demands
o This position is performed in a normal office environment that includes 75% sitting and less than 10% walking and/or standing. This is a position of frequently reviewing information on a computer screen and obtaining other necessary information via phone. 50% of the information for this position is received in written form, 50% is received orally.
o Knowledge, Skills & Abilities
o Proficiency in Microsoft Office products
o Strong business writing skills
o Detail orientated with high degree of accuracy
o Ability to multitask and prioritize a variety of activities
o Have a Client-first attitude
o Ability to work on a team effectively

o Desire to work successfully in an entrepreneurial, small company environment


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