Executive Assistant to CEO
Company Name:
Myriddian, LLC
POSITION SUMMARY
Position requires 40 hours per week. Primary responsibilities include handling administrative support for the Chief Executive Officer and Office of the Chairman Team.
POSITION RESPONSIBILITIES
o Support to Office of the Chairman
o Filing and folder creation
o Scanning projects
o Placing and picking up lunch orders for Chairman and his guests
o Travel arrangements
o Setting up trip folders
o Smart Office (Contact Management System) travel entry
o Some travel coordination as directed by The Chairman or EVP of Office of The Chairman
o Chairman's personal support: checking on his homes, mail, ADT calls, meeting repair people
o Setting up new hire meeting with staff
o Schedule, manage and coordinate activities for Chairman
o Answer and screen Lee's Phone. Announce all calls
o Greet clients coming into the office and attend to guest needs
o Preparation of Lee's correspondence as necessary
o Perform daily confirmation of next day's appointments
o Assist with offering new hire orientation tour, office housekeeping
o Oversee administrative support to others close to The Chairman
o Manage Chairman's Calendar
o Focus & Buffer Days
o Joint work
o Client meetings
o Meetings out of town
o Coordinating Outside Committees and Board Memberships; assisting when feasible
o Carson Scholars Fund
o Coordinate Chairman Meetings/Travel
o Prepare files for appropriate meetings.
o Arrange travel requirements:
Airfare/transportation
Room accommodations
o -Ancillary trips
Marketing
o Prospect Management
o Maintain lists of potential prospects
o Coordinate all necessary correspondence and follow up
o Maintain market resource information
o Input & update information on client management system (Smart Office)
o Confirm meetings and prepare files with directions
o Prepare follow up information
o Job Qualifications
o Strong organizational and follow-up skills
o Detail oriented
o Multi task capable
o Ability to learn quickly
o Patient
o Ability to guide and motivate others
o Strong Computer Skills: Word, Excel, and Internet Navigation
o Life & Health Insurance Understanding
o Bachelor's Degree Preferred
o 3-5 years related work experience
o Physical Demands
o This position is performed in a normal office environment that includes 75% sitting and less than 10% walking and/or standing. This is a position of frequently reviewing information on a computer screen and obtaining other necessary information via phone. 50% of the information for this position is received in written form, 50% is received orally.
o Knowledge, Skills & Abilities
o Proficiency in Microsoft Office products
o Strong business writing skills
o Detail orientated with high degree of accuracy
o Ability to multitask and prioritize a variety of activities
o Have a Client-first attitude
o Ability to work on a team effectively
o Desire to work successfully in an entrepreneurial, small company environment
Estimated Salary: $20 to $28 per hour based on qualifications.
Myriddian, LLC
POSITION SUMMARY
Position requires 40 hours per week. Primary responsibilities include handling administrative support for the Chief Executive Officer and Office of the Chairman Team.
POSITION RESPONSIBILITIES
o Support to Office of the Chairman
o Filing and folder creation
o Scanning projects
o Placing and picking up lunch orders for Chairman and his guests
o Travel arrangements
o Setting up trip folders
o Smart Office (Contact Management System) travel entry
o Some travel coordination as directed by The Chairman or EVP of Office of The Chairman
o Chairman's personal support: checking on his homes, mail, ADT calls, meeting repair people
o Setting up new hire meeting with staff
o Schedule, manage and coordinate activities for Chairman
o Answer and screen Lee's Phone. Announce all calls
o Greet clients coming into the office and attend to guest needs
o Preparation of Lee's correspondence as necessary
o Perform daily confirmation of next day's appointments
o Assist with offering new hire orientation tour, office housekeeping
o Oversee administrative support to others close to The Chairman
o Manage Chairman's Calendar
o Focus & Buffer Days
o Joint work
o Client meetings
o Meetings out of town
o Coordinating Outside Committees and Board Memberships; assisting when feasible
o Carson Scholars Fund
o Coordinate Chairman Meetings/Travel
o Prepare files for appropriate meetings.
o Arrange travel requirements:
Airfare/transportation
Room accommodations
o -Ancillary trips
Marketing
o Prospect Management
o Maintain lists of potential prospects
o Coordinate all necessary correspondence and follow up
o Maintain market resource information
o Input & update information on client management system (Smart Office)
o Confirm meetings and prepare files with directions
o Prepare follow up information
o Job Qualifications
o Strong organizational and follow-up skills
o Detail oriented
o Multi task capable
o Ability to learn quickly
o Patient
o Ability to guide and motivate others
o Strong Computer Skills: Word, Excel, and Internet Navigation
o Life & Health Insurance Understanding
o Bachelor's Degree Preferred
o 3-5 years related work experience
o Physical Demands
o This position is performed in a normal office environment that includes 75% sitting and less than 10% walking and/or standing. This is a position of frequently reviewing information on a computer screen and obtaining other necessary information via phone. 50% of the information for this position is received in written form, 50% is received orally.
o Knowledge, Skills & Abilities
o Proficiency in Microsoft Office products
o Strong business writing skills
o Detail orientated with high degree of accuracy
o Ability to multitask and prioritize a variety of activities
o Have a Client-first attitude
o Ability to work on a team effectively
o Desire to work successfully in an entrepreneurial, small company environment
Estimated Salary: $20 to $28 per hour based on qualifications.
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